Job Opportunity at Indian Institute of Science Education and Research (IISER) Pune: Junior Office Assistant
Are you looking for a career opportunity in administration and office management? The Indian Institute of Science Education and Research (IISER) Pune is inviting applications for the position of Junior Office Assistant. This is a full-time, administrative role that requires strong organizational skills and the ability to work in a dynamic environment. The selected candidate will contribute to various essential administrative tasks across multiple departments, including Stores & Purchase, Administration, Establishment, and Academics.
This is an exciting opportunity to be part of one of India’s leading educational institutions and contribute to its mission of promoting research and education in science. Let’s explore the details of this role and the qualifications required for this position.
Job Overview
Job ID: 20X68-1821393933298J
Job Title: Junior Office Assistant
Location: Pune, India
Sector: Education (Autonomous Organization)
Functional Area: Administration, Back Office Activities
Functional Role: Assistant
Job Type: Full-time
Number of Openings: 1
Salary: Not Specified (Monthly)
Last Date to Apply: 03 April 2025
Posted On: 13 March 2025
Job Description
The Junior Office Assistant will provide essential support for the smooth functioning of daily office operations. The incumbent will assist in a variety of administrative tasks and communication processes across different departments. These may include:
Stores & Purchase: Assisting with purchase orders, managing inventories, and ensuring timely procurement of office supplies and equipment.
Administration: Providing administrative support in maintaining records, processing documents, and managing correspondence.
Establishment: Handling human resources-related tasks such as documentation of employee records, maintaining attendance, and assisting in various establishment functions.
Academics: Providing support to academic departments, managing schedules, and assisting in coordinating academic events and meetings.
The role requires someone who can multitask, stay organized, and communicate effectively across different teams and departments.
Key Responsibilities
As a Junior Office Assistant, your day-to-day duties may include the following:
Assisting in Administrative Tasks: Handle routine office procedures, documentation, and communication for different departments.
Store and Purchase Management: Assist in the purchase and management of office supplies, track inventory, and work with vendors and suppliers to ensure timely delivery.
Human Resources and Establishment: Support HR functions such as employee record-keeping, assisting in payroll processing, maintaining attendance logs, and assisting with recruitment documentation.
Supporting Academic Functions: Provide administrative support for academic schedules, assist faculty and staff with event coordination, and help in preparing reports and other academic-related documents.
Data Entry and Record Maintenance: Maintain accurate records, data entry, and ensure all documentation is updated regularly and complies with organizational standards.
Communication and Correspondence: Handle both internal and external communications, including emails, phone calls, and memos.
Coordination and Liaison: Coordinate with other departments and staff to ensure smooth operations and assist in resolving any issues or discrepancies.
Key Skills and Requirements
To be considered for the Junior Office Assistant position at IISER Pune, candidates must meet the following qualifications and criteria:
Minimum Educational Qualification:
The candidate must have at least a Graduate degree from a recognized university or institution. The degree can be in any discipline, but a background in business administration, office management, or related fields is preferable.
Experience:
While prior experience is not mandatory, candidates with experience in administrative roles, office management, or any office-related functions would have an added advantage.
Key Skills:
Strong Communication: The role requires the ability to communicate effectively, both in writing and verbally, with team members and external stakeholders.
Organizational Skills: A successful candidate must be highly organized and capable of managing multiple tasks simultaneously.
Attention to Detail: Accuracy and attention to detail are critical in maintaining records, managing supplies, and handling administrative functions.
Knowledge of Office Software: Proficiency in common office software such as MS Word, Excel, and PowerPoint is essential.
Multitasking Ability: The ability to handle multiple tasks without compromising on quality or deadlines is crucial.
Time Management: The role requires effective time management skills to prioritize tasks and meet deadlines.
Additional Qualifications:
Candidates with knowledge or experience in Establishment, Purchase Assistant, or Academic Consultant roles may have an advantage.
Ex-Servicemen: Former military personnel are encouraged to apply as they are given preference for this role.
Gender Preferences:
The position is open to all genders, as the organization promotes equality and inclusivity in the workplace.
Salary and Benefits
While the salary for the Junior Office Assistant role has not been specified, the position is full-time and offers an excellent opportunity for career growth in a prestigious educational institution. IISER Pune provides a stimulating work environment, along with various benefits and opportunities for professional development.
Application Process
Interested candidates can submit their applications before the 03 April 2025 deadline. The application process typically involves the following steps:
Online Application: Visit the IISER Pune official website to access the application form for the Junior Office Assistant role.
Document Submission: Ensure that all necessary documents, including educational qualifications, work experience (if applicable), and other required documents, are submitted with the application.
Selection Process: The selection process will involve a review of applications, followed by interviews for shortlisted candidates. The interview will assess candidates’ qualifications, experience, skills, and overall suitability for the role.
Final Selection: The selected candidate will be notified, and further instructions regarding the joining process will be provided.
Why Work at IISER Pune?
The Indian Institute of Science Education and Research Pune (IISER Pune) is one of the leading institutes in India dedicated to fostering excellence in scientific research and education. As an autonomous institution under the Ministry of Human Resource Development (MHRD), IISER Pune provides a unique work environment that emphasizes academic excellence and research innovation.
Joining IISER Pune offers numerous benefits, including:
Work with Leading Professionals: Collaborate with highly talented researchers, educators, and administrative professionals.
Dynamic Work Environment: Be part of an organization that encourages innovation and creativity.
Opportunities for Growth: IISER Pune provides ample opportunities for learning and career advancement in the field of education and research.
Prestigious Institute: Working at a renowned institution like IISER Pune is a great opportunity for career progression and professional recognition.
About IISER Pune
IISER Pune is one of the prominent institutes in India offering world-class education and research in science. The institute is committed to fostering a collaborative environment where innovation and research thrive. As an employee of IISER Pune, you’ll be part of a community that is dedicated to advancing knowledge and education in the scientific fields.
Conclusion
The Junior Office Assistant position at IISER Pune is an excellent opportunity for graduates looking to start or grow their career in office administration and support. If you have strong organizational skills, excellent communication abilities, and the desire to contribute to a leading educational institution, this role could be an ideal fit for you. Don’t miss the opportunity to apply for this exciting role by 03 April 2025.