Administrative Assistant Recruitment 2025 at the Consulate-General of Japan in Dubai – Apply Now
Are you an experienced administrative professional seeking a prestigious role in an esteemed international organization? The Consulate-General of Japan in Dubai is inviting applications for the position of Administrative Assistant. This full-time opportunity offers a highly rewarding work environment, professional development, and a chance to contribute to diplomatic and cultural relations in the UAE. With a competitive monthly salary ranging from AED 10,000, this role provides a stable and enriching career path for suitable candidates.
Application Deadline: June 30, 2025
Start Date: October 2025
About the Consulate-General of Japan in Dubai
The Consulate-General of Japan in Dubai serves as a vital hub for diplomatic, economic, and cultural interactions between Japan and the United Arab Emirates. With a commitment to excellence, integrity, and mutual cooperation, the Consulate plays a key role in providing consular services, promoting Japanese culture, and supporting Japanese citizens living in or visiting the UAE. This Administrative Assistant position offers the chance to work in a dynamic, multicultural, and highly respected governmental office.
Job Summary – Administrative Assistant Position in Dubai
The position entails a combination of administrative, clerical, and IT-related duties. The successful candidate will be responsible for telephone operations, accounting, general office management, HR support, and the maintenance of IT infrastructure and facilities. This is a comprehensive administrative role that demands excellent communication skills, organizational abilities, and a professional demeanor.
Key Responsibilities
The Administrative Assistant will be expected to efficiently handle multiple tasks across different departments. The main responsibilities are categorized as follows:
1. Telephone Operations
Answering incoming calls professionally.
Taking accurate messages and redirecting calls as necessary.
Providing courteous and prompt assistance to callers.
2. Accounting, HR Management, and General Affairs
Supporting daily accounting operations such as invoice processing and payment tracking.
Managing attendance logs and assisting in employee record-keeping.
Assisting in human resources tasks like payroll coordination and employee documentation.
Performing general office duties including filing, scheduling, and correspondence.
3. IT Infrastructure Management
Ensuring the proper functioning of IT systems including internet lines, routers, and communication tools.
Coordinating with external IT service providers when needed.
Troubleshooting minor hardware and software issues.
4. Facility Maintenance and Repairs
Overseeing the maintenance and cleanliness of office premises.
Managing vendor coordination for facility-related repairs.
Conducting regular facility checks to ensure optimal working conditions.
Eligibility Criteria
To be considered for the position, applicants must meet the following mandatory and preferred qualifications:
Mandatory Requirements
Fluency in English, both spoken and written.
Basic computer proficiency, particularly in Microsoft Word and Excel.
Previous experience in telephone operations or customer service.
Strong teamwork orientation and interpersonal skills.
Flexibility to work overtime when required (overtime is compensated).
Preferred Qualifications (Added Advantage)
Proficiency in Japanese or Arabic languages.
Experience in accounting, human resources, or general administrative tasks.
Keen interest or experience in IT and internet-based operations.
Working Conditions and Benefits
Work Schedule
Days: Monday to Friday
Holidays: Saturday, Sunday, and all official consulate holidays
Salary & Compensation
Monthly Salary: Approximately AED 10,000 (final amount based on candidate experience)
Overtime: Paid separately in accordance with consulate policy
Contract Type
Initial 3-month probation period
Annual contract renewal upon satisfactory performance
Benefits
Comprehensive medical insurance provided
Please note: There are no allowances for housing, transportation, meals, or return airfare
Why Join the Consulate-General of Japan in Dubai?
Prestigious workplace: Work with one of the most respected international diplomatic missions in the UAE.
Professional growth: Expand your skills in a multi-functional role that spans administration, IT, and finance.
Cultural exposure: Engage in a multicultural environment promoting international diplomacy and cooperation.
Stable employment: Annual contract renewals ensure long-term employment potential.
Rewarding environment: Be part of a collaborative team where every member’s contribution is valued.
How to Apply for the Administrative Assistant Role
All interested candidates must submit a complete application by June 30, 2025. The application must include the following documents:
Required Documents
Updated Resume/CV
Proof of academic and work history (certificates from schools and previous employers)
Emirates ID copy (front and back)
Note: Only shortlisted candidates will be contacted for further steps. Kindly refrain from making phone inquiries about the application process.
Important Application Instructions
Applications must be submitted electronically or in the format specified by the Consulate-General.
Phone inquiries are strictly not allowed and will not be entertained.
Ensure that all submitted documents are valid, accurate, and updated.
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Final Thoughts
This is an exceptional opportunity to work with a diplomatic institution and develop a well-rounded professional career. The Consulate-General of Japan in Dubai is seeking a dedicated, resourceful, and enthusiastic administrative professional who can contribute to the efficiency and excellence of their daily operations.